May 7, 2017
MoRivCC Meeting

The meeting was held at Cooper’s Landing from 9:12 to 10:30 am.
	
Board Members (a quorum was present):  Michael Stacy, Vanessa Leitza, John Clark, Madeleine Lightfoot, Mike Cooper, and Ron Penny.  Absent:  Gary Hildebrandt (who was called in to work), Pam Forbes, and Keith Fletcher.

Vanessa has had communications with Keith indicating his intent to resign from the Board.  In an email dated April 20, Pam resigned as Secretary, and Mike Cooper has gotten the impression that she might also resign from the Board.  Madeleine will continue as Interim Secretary.
	
Volunteer Present:  Paul Weber

Previous Meeting Minutes:  Revised March 12 Minutes and April 9 Minutes have been emailed to the Board.  Ron moved to approve March 12, John seconded, and these minutes were approved.  Ron moved to approve April 9, Vanessa seconded, and these too were approved.  

Financial:  John emailed and uploaded to the Admin website our financial report effective April 30.  We currently have $2,756 in the bank.  Money is being collected from those who want the video editing software.  Paul said that payment for the website is pending; he will obtain the exact amount for John to pay.

Fundraising:  The 3rd Annual Chairman’s BBQ will be at Hulen Lake Pavilion on Sunday, May 21, from noon to 8:00 pm.  Michael is planning to cook entrees for about 100 people, and Vanessa is preparing side dishes.  The music is pretty well lined up.  Keith will be playing, and he’s agreed to share his PA and help with the camera.  We are publicizing the event on various media. Last year’s event brought in $750, and we’re hoping for more this year.  

Website.  Paul has created an attractive and user-friendly new website for MoRivCC that includes our YouTube videos and can also include our radio shows.  He is able to see the number of people who visit this site.  We also have a new facebook page “Missouri River Cultural Conservancy.”  Both will enhance outreach to a larger audience.  

Madeleine previously emailed an extensive list of YouTube videos with links to the old site that are in need of data corrections.  Volunteers are needed to rectify these errors in our documentation.  Paul and Madeleine will meet later to discuss YouTube links on the new website.

Cataloging.  Mike Cooper and Martha Mullinax have been working in the office on Monday and Thursday mornings from 9:15 to 11:15.  Mike said it is easier to properly catalog the more recent events, and more volunteers are needed for this project. Soon we will need another computer in the office.
Technology.  We are waiting to hear from Gary on purchasing tripods.

Current Projects.  We have not completed editing the 2016 EcoArtFest.  Gary is editing the February event at the Boone County Historical Society.

Future Recording Projects.  It has been suggested, and Board Members agree, that we need to widen our search for talent in the area, so that we can capture and serve more of the cultural diversity in Central Missouri.

Ron suggested that future video shows should include the introductions as well as the video clips.

Good audio will be set up for the Chairman’s BBQ, where we will film music and interviews.

Ron has been working with Kevin Walsh at KOPN, and will complete his training on Monday.  He hopes to soon know the date for airing the first session.  Ron has one session of music and interviews on tape, with another almost completed.  Future sessions will likely feature live interviews.  

Old Business
      
      Playing the Past.  This event was primarily attended by doctoral history students, who posed good, challenging questions.   More volunteers from MoRivCC could have attended this event.  Those who did attend said it went well.

New Business

      Pamphlets.  Vanessa is working with Amy Hess to produce pamphlets containing general information about MoRivCC.

      EcoArtFest.  MoRivCC’s major event of the year will be on September 9-10, 2017.  Many volunteer hours must be involved to produce this event successfully.  Vanessa will email a list of duties to the Board, as well as post it on facebook.

      Discussion of Procedures.   Madeleine has emailed several documents to the Board that detail how to maintain various aspects of our documentation.  Comments on these procedures are welcome at any time, but discussion will be tabled until our next meeting.   

Next Meeting:  9:00 am on June 11, 2017, at Cooper’s Landing.

05-10-17 ml
06-11-17 board approved